End-to-end oversight.
Systematised, evidenced, and ready for review. Depowise structures the full scope of depositary oversight duties across NAV reconciliation, investment compliance, investor monitoring, transfer agent oversight, timely settlement, and income distribution in one auditable, regulator-ready platform.
Oversight · Daily snapshot
Global Funds Management · all funds in scope
NAV reconciliation
47 / 47
Reconciled today
Investment compliance
124
Rules · 1 breach
Investor & TA
23
Subs / reds today
Settlement
On track
1 trade delayed
Income distribution
3
Active workflows
100% audit-traceable · Last update 14:08
UCITS V · AIFMD · DORA-aligned
Five pillars of depositary oversight, structured in one platform.
Each oversight duty is distinct in scope and regulatory basis. Depowise covers all five, plus the adjacent controls institutions ask for, in a single, integrated operating environment.
Position data structured, reconciled, and always current.
For financial instruments held in custody, Depowise maintains structured position data across listed holdings, FX forwards, loans, and other ex-custody instruments. Position data is sourced from custodian reports, fund administrator NAV packs, and market data feeds, reconciled and stored in the platform's common data model.
- Listed holdings managed via the security master, enriched with market data from the configured provider. ISIN-based unique identifiers with full position and transaction history.
- FX forwards tracked with full lifecycle data: trade date, effective date, maturity, counterparty, buy and sell amounts, with approval workflows on position entry.
- Fund loans, other assets and liabilities, and ex-custody instruments maintained with position views, validity tracking, and document requirements.
Custody positions · European Equity Fund
Pan-EU Equity Holdings
Listed equity
€12.4M
OKEUR/USD Fwd · Q3
FX forward
€8.7M
OKSenior Secured Loan #04
Loan
€3.1M
OKTower Holding LP
Ex-custody
€6.4M
Review
Common Data Model · ISIN-keyed
642 positions in scopeConfigurable investment limits, automated breach detection.
Depowise allows depositaries to define and run investment restriction checks against position-based fund data. Rules are configurable per fund and asset type, and checks run automatically on a scheduled basis. Breaches and errors are surfaced in the fund dashboard and escalated through the workflow framework.
- Configurable rule groups and thresholds covering concentration limits, exposure caps, asset eligibility rules, and fund-specific investment restrictions.
- Automated rule execution on a daily, weekly, or monthly schedule, with full execution history and breach count per run visible from the fund dashboard.
- Breach and error management: each identified breach is linked to its source data, with workflow-based investigation, commentary, and resolution tracking.
- Investment rules can be run on demand from the asset register or position view, supporting ad hoc checks alongside scheduled monitoring.
Investment limit checks · last run 09:00
Single issuer concentration
≤ 10% of NAV
8.4%
OKSector exposure
≤ 25% per sector
21.6%
OKCounterparty exposure
≤ 10% per counterparty
10.4%
ReviewEligible assets
100% UCITS-eligible
100%
OK
Subscriptions, redemptions, and capital flows reconciled.
Depowise covers transfer agent oversight for UCITS funds and investor oversight for AIFs. For UCITS, this means monitoring subscriptions, redemptions, and register integrity. For AIFs, it means managing capital call and distribution processes, investor allocation, and cash matching against the investor register.
- Transfer agent monitoring: comparison of TA dealing activity against fund administrator data, with exception detection on units, prices, and register balances.
- Investor oversight: capital call and distribution workflows with commitment-based investor allocation, cash matching from the CFM module, and automated or manual reconciliation.
- Cash matching supports automatic matching based on counterparty account, as well as manual drag-and-drop matching with a difference calculator.
- Full audit trail of allocation decisions, cash matches, and workflow completions per capital event.
Capital call allocation · Drawdown #14
Investor allocation · 3 commitments
- Institutional LP55%€1,716,000
- Pension Fund A30%€936,000
- Family Office15%€468,000
Cash matched from CFM
Variance €0.00Failed and delayed settlements identified before they escalate.
Timely settlement is a core depositary oversight obligation. Depowise supports monitoring of settlement activity to identify delays, failed trades, and outstanding positions that require depositary attention and, where necessary, escalation.
- Settlement monitoring tracks trade and settlement dates against expected timelines, surfacing items that have exceeded configured thresholds.
- Exceptions are linked back to the originating trade or position, with workflow support for investigation, escalation, and resolution.
- Full documentation and commentary on settlement exceptions provides the audit evidence required for regulatory reporting.
Settlement monitor · open items
- TRD-4218
Pan-EU Equity
T+1 · expected
On track - TRD-4220
Global Bond Fund
T+2 · expected
On track - TRD-4231
Nordic Credit
T+4 · past expected
Delayed - TRD-4255
Real Assets Fund
T+7 · exceeded threshold
Failed
Distribution oversight structured and evidenced.
Income distribution is a regulated depositary duty. Depositaries must verify that distributions are calculated correctly, approved in accordance with fund documentation, and executed as intended. Depowise provides the workflow and documentation framework to manage and evidence this process.
- Distribution monitoring against fund documentation and calculation methodology, with structured exception handling for discrepancies.
- Workflow-based approval and sign-off, with commentary and document attachment at each step.
- Full traceability from distribution calculation through approval to payment, supporting audit evidence requirements.
Distribution workflow · Q2 2026
- 01
Calculation
Auto · methodology v3.2
- 02
Reconciled to docs
Auto · variance €0
- 03
Approval
Senior reviewer
- 04
Payment release
Custodian instruction
Full traceability · calc → approval → payment
Structured due diligence on every delegate and counterparty.
Depositaries are required to perform and evidence ongoing due diligence on their delegates, including custodians, sub-custodians, and fund administrators. Depowise provides a flexible DDQ toolset for managing this process, with automated questionnaire distribution, risk scoring, and lifecycle monitoring.
- Configurable questionnaire templates with no coding required. Nine standard question widget types, flexible risk scoring logic, and section-level weighting for overall risk calculation.
- Automated questionnaire scheduling and distribution via a secure external portal. Counterparties respond through a PIN-accessed link without requiring a platform account.
- Lifecycle monitoring: questionnaire status tracked automatically, with deadline visibility, completion times, and next planned DDQ dates available at a glance.
- Risk scoring outputs linked to the asset servicer record, providing a structured, auditable view of delegate risk over time.
DDQ register · risk scores
Custodian Alpha
Custodian · next DDQ Q4 2026
92 · lowCustodian Beta
Sub-custodian · next DDQ Q3 2026
78 · mediumFund Admin Co.
Fund administrator · next DDQ Q4 2026
88 · low
“Managing oversight across hundreds of funds with different regulatory profiles used to mean building everything manually. Having it structured in one place has changed how we approach the work entirely.”
Head of Depositary Oversight
European Asset Servicing Institution · Client since 2024
Five
Oversight pillars in one platform
100%
Audit-traceable evidence
Multi-fund
UCITS · AIF · cross-jurisdiction
See your depositary operations on Depowise.
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